Practical questions
Location: please tell us the venue(s) or delivery location(s) for your activities, if you’ve decided them, and whether the venue booking is confirmed or not (max. 100 words)
It’s good at this stage if you have confirmed – or at least have a good idea of! – the venue(s) you will be using for delivery of your activity. If you’re not sure yet, that’s okay though: just let us know under the ‘Do you need any further support from the Children’s Capital of Culture team to deliver your idea?’ question that you’d like to work with us on finding and securing the perfect venue to deliver your activity!
Risk management: please outline any potential risks to the successful delivery of your activity, and how you intend to manage them (max. 300 words)
Please outline three or four key risks to the activity being successfully planned and delivered, and the practical steps you will take to manage these risks.
Safeguarding: please tell us about your track record of working with children and young people, and the measures you have put in place to help ensure children and young people are safe (max. 350 words)
This might include things like:
- Ensuring all staff working directly with children and young people (aged under 18) hold an appropriate level of DBS check, using the DBS eligibility guidance.
- Ensuring all staff working directly with children or young people have undergone training on both safeguarding procedures and EDI requirements that help ensure diverse children and young people are well-supported
- Telling us about training and development you and/or your team have undertaken, or plan to undertake
- Ensuring your proposal has an appropriate Designated Safeguarding Lead (DSL), or whether you’ll bring in specialist support to provide this
Budget and finance: please give us an estimate of what you expect delivery of your proposal to cost, and how you expect to fund the project.
For now, it’s helpful to us know your total estimated costs for delivering your project, and the funding source(s) that will enable your project to happen.
If your application is successful, then as part of our programme monitoring, we will require more granular information about your costs. Our team can work with you to help you gather this!
For your information (you don’t need to worry about this yet!), we monitor spend for Children’s Capital of Culture under the following spend profile categories:
- Overheads, which includes staffing costs and operating costs such as marketing, evaluation, training and expenses.
- Community engagement and co-production costs, which includes costs related to activities such as facilitators to deliver workshops, investing in community/ward-based development activities, and buying out time from local community organisations to support your work.
- Skills, talent and inclusive growth, which includes any costs related to traineeships, young artist development schemes and paying young performers, internships, volunteering costs, and delivery of Arts Award and other qualification programmes.
- Creative Learning, which includes activities in schools and education settings, family learning programmes, and early years activities.
- Creative Health, which includes programmes specifically focused on supporting mental and physical health and wellbeing.
- Festivals and Events includes all costs related to delivering large-scale public facing events, exhibitions, performances and activities.
Marketing and communications: if your project is approved, we’d like to start promoting it as soon as we can (and as soon as works for you!). As such, if you’re ready to (it’s okay if you’re not yet!) please also send us: (optional answer) - Two images (if possible) to promote your event, in both landscape and portrait format. These should be sent as separate attachments alongside your completed application form100 – 150 words about your event
It’s no problem at all if you’re not at a stage yet to start promoting your event widely. We expect to receive proposals for ideas at lots of different stages at development, and know (and welcome!) individuals and organisations to approach us when they’re still quite early in their planning journey. But if you are – let’s hit the ground running!
An example of a previous event blurb is: It's a world first! ‘The World Beneath Our Feet’ is a brand-new youth drama festival from Children’s Capital of Culture. We've worked with four youth drama groups in Rotherham in its creation: Drama Kids, Brampton Youth Theatre, Green Man in Dalton and Breakout Arts. Each group will present a new work linked to themes of nature and the environment. First up is Trash Planet by Drama Kids on October 25 at the Rotherham Civic theatre. An unforgettable show that tackles the Earth's climate change crisis. Trash Planet imagines an emergency summit of world leaders, who need to save the planet. Each one will reveal what they are going to help, but will everyone come together in time to solve the crisis? Join us to find out!